China Import Entrustment Service
Clarify the roles of the parties, entrusted tasks, and principles for reconciling documents before implementing the shipment.
For businesses considering import arrangements under an entrustment contract and needing to clarify transaction responsibilities, costs, and documentation.
Service scope
- Receive entrustment requirements, company information, and shipment characteristics.
- Discuss the roles of the entrusting party, entrusted party, and supplier.
- Determine the entrusted tasks, tasks performed by the customer, and coordinating parties.
- Agree on points of contact for approving information, documents, costs, and changes.
- Reconcile work results, payments, and handover documents in accordance with the agreement.
What we need
- Company information and the decision-making contact for the transaction.
- Product list, catalogue or specifications, quantities, and estimated value.
- Supplier information and the transaction terms being discussed.
- Documentation requirements, payment plan, and required delivery timing.
Important notes
- The scope of entrustment must be defined in a contract appropriate to the transaction.
- Methods of invoicing, payment, or document sets are not assumed to be the same for all customers.
- The named party and legal responsibilities must be reviewed according to the actual arrangement before signing.
Frequently asked questions
When should an entrustment arrangement be discussed?
When a business needs to consider assigning certain import tasks to another entity under a contract. Suitability depends on the goods, transaction parties, and documentation requirements; the specific case should be discussed before choosing an arrangement.
What do the parties need to agree on?
The parties need to agree on the goods, assigned tasks, approval contacts, methods for confirming costs, payment, and the document set. The handling of supplier product changes, shortages, or delivery schedule adjustments should be clearly stated.
At what stage are documents confirmed?
Documentation requirements should be stated from the intake stage. The handover list and the named party should be reviewed and agreed together with the arrangement before implementation. If product data changes, the scope of documents should also be reconciled again.
Who decides when quantities or items change?
The contact authorized to approve must be designated in the agreement. The receiving party records the changes and their impact on documents, costs, and schedule so that the parties can confirm them before carrying out the affected tasks.