Costs and documents for importing goods
A quotation can be compared when it covers the same scope of work, the same product information, and the same delivery terms.
Costs & documents
Cost categories to compare
Not every shipment incurs all of the items below. A specific quotation should state what work is included, excluded, and the basis of calculation; this table is not a service price list.
Cost discussion framework
Category
Questions to clarify
Basis for comparison
What should a clear quotation include?
The information and shipment data version used.
Collection point, delivery point, scope of work, and performing party.
Unit of measure, currency, exchange-rate reconciliation method if applicable, and payment milestone.
Validity period; conditions requiring reconfirmation when goods or schedules change.
List of anticipated and excluded items, and the person authorized to approve additional costs.
Guide to reading and comparing quotations
Documents by transaction arrangement
Enterprise named as the importer
It is necessary to clarify the documents provided by the enterprise, the work outsourced for support, and responsibility for reconciling information. Document names and handover records are confirmed according to the product and actual transaction.
Contract-based import entrustment
The roles of the entrusting and entrusted parties, assigned work, information approver, and reconciliation document set need to be identified. Payment and invoice mechanisms are not assumed to be the same in every case.
Distinguishing from domestic goods purchases
Purchasing goods from a domestic seller after import is a different transaction. It should not be inferred that the complete import document set will be handed over to the domestic buyer. The possibility of providing this arrangement must be discussed separately and is not assumed to be included in the services introduced by TBS.
Framework for confirming the document list, not a commitment to provide documents
Document category
Party to clarify
Conditions / handover records
Contract, service agreement, or entrustment agreement
Parties involved under the applicable transaction arrangement
Signed content, appendices, and approved changes
Commercial invoice and packing list, if applicable
Issuer, buyer, and consignee in the transaction
Information consistent with the goods; confirmation of who provides and who receives the documents
Import documents and product documents, if applicable
Named entity and performing unit
Check requirements by product; confirm access scope and handover records
Service invoices and payment reconciliation
Service provider and service user
According to the actual scope and transaction agreement
Delivery confirmation and condition photos within scope
Sender, recipient, and reconciliation contact
Shipment code, package count, time, condition, and response details
Documents relating to origin, quality, or specific product requirements must be checked for applicable conditions. The website does not commit to providing every type of document for every shipment.
Agree before costs arise
When weighing, measurement, packaging, delivery-point data, or work requirements change, please record the impact and provide an updated quotation. The authorized contact confirms approval as agreed before new work is arranged.
Coordination and handover process
Cost categories
#chi-phi
Quotation structure
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Documents by arrangement
#chung-tu
Confirmation of additional costs
#phat-sinh
Goods
Is the cost of goods included in the quotation, or does the enterprise arrange the transaction separately?
Supplier price, quantity, and purchasing scope.
In China
Which activities are included in consolidation, domestic delivery, counting, storage, or packing?
Collection point, unit of measure, materials, and paying party.
Transportation
Where are the origin and destination points; what data is the freight calculated from?
Weight, volume, package specifications, and execution time.
Documentation and professional coordination
Which work items are accepted; which entity performs them?
Scope of work and data requiring further review.
Taxes and related obligations
Which items have been checked and which are still estimated?
Verification results based on the product and shipment arrangement.
In Vietnam
Where will the goods be delivered; are handling, storage, or scheduled delivery required?
Actual location and handover conditions.
TBS services
Which specific work items are the fees associated with?
Service content, calculation method, and applicable conditions.
Additional costs
Which situations require reconfirmation before implementation?
Reason, evidence, updated costs, and approver.